MINUTES OF THE MONTHLY BOARD OF DIRECTORS MEETING

SECTOR 2A AT SNOHOMISH CASCADE ASSOCIATION

7:00 PM   WEDNESDAY    NOVEMBER 11, 2008

 

CALL TO ORDER / APPROVAL OF MINUTES

  1. Bill Steenis called the meeting to order at 7:105pm.  Present were Bill Steenis, Steve Yandl, Trina Coleman, Duane Ooord and Cheryl Carlson.
  2. Steve Yandl presented the Minutes from the October meeting.  IT was moved and seconded to accept the minutes as written. Motion carried 5 – 0.

TREASURER’S REPORT

  1. Steve Yandl told the group that we are projected to end this year within several hundred dollars of what we started with.  Our running rate is roughly $5,000 per month when there are no special or unusual expenses.
  2. We have plenty in the operational reserve and the long term capital fund is fine.

MAINTENANCE

  1. Cheryl Carlson reported that there are 3 panels of fence being replaced for $708.40.
  2. There is a broken piece off of the boat that John Patterson brought over to Steve’s home.

ARCHITECTURAL CONTROL COMMITTEE REPORT

  1. The rental situation is still on-going with Sharmas and Guimonts.
    1. Currently the fine is up to $18,300 for the Sharmas. Bill Steenis will request that Sherman Knight write a letter to the Sharmas asking them to advise the association when the rental situation has ended, and we will cease the fines. The fines continue we are notified by them that the rental has ended. 

                                                              i.      We discussed who should be billed for the annual assessment, the Gillums or the Sharmas. It was decided that the bill would be sent to the Sharmas for payment, so that there was no misunderstanding that we do not acknowledge the Gillums as owners of the home.

    1. Currently the fine is up to $19,100 for the Guimonts. Bill Steenis will request that Sherman Knight write a letter to the Sharmas asking them to advise the association when the rental situation has ended, and we will cease the fines. The fines continue we are notified by them that the rental has ended.  In addition, we will contact the Guimont’s attorney to determine if she is still representing them to determine if we should mail the annual assessment to her or to the Guimonts.
    2. With the Gerges situation we are still in limbo. We asked them to send us any further information prior to the board meeting and we would discuss. No further information was provided to us.
    3. With the Warners we will send a letter in January to them let them know that the variance comes to an end in April 2009.

YARD OF MERIT

  1. The judging for holiday decorations will be on December 15 at 7:00pm.

OLD BUSINESS

  1. The independent auditor’s report on the financial statements for the year ending December 31, 2007 was passed out to all Board Members.
  2. It was moved by Steve Yandl and seconded by Trina Coleman to replace a mailbox on 158th Street SE. The motion was passed 5-0.The mailbox needs to be replaced because the package door is no longer on the box. When we replace the box we will be able to move people from a second box to the new box as the new boxes are larger and can accommodate more homes.

NEW BUSINESS

  1. Steve Yandl presented a proposed budget for 2009. There will be a 4% increase to Skinner Landscaping. There was a motion to raise our annual dues by $15.00 to $325.00. Dues have not been raised over the past several years. It was approved 3-1-1. Gold Creek 1 charges $385.00 per year.

MEETING ADJOURNED AT 8:26PM