MINUTES OF THE MONTHLY BOARD OF DIRECTORS MEETING

SECTOR 2A AT SNOHOMISH CASCADE ASSOCIATION

7:00 PM   WEDNESDAY    June 11, 2008

 

CALL TO ORDER / APPROVAL OF MINUTES

  1. Bill Steenis called the meeting to order at 7:10pm.  Present were Bill Steenis, Joyce Bowen, Trina Coleman, Steve Yandl, Cheryl Carlson, Duane Oord, and Ron Lee.
  2. Steve Yandl presented the minutes of the May Annual Association meeting that had been prepared by Jen Stout.  Trina Coleman  moved to accept the minutes.  Bill Steenis seconded.  Motion carried unanimously.

TREASURER’S REPORT

  1. Steve Yandl reported that current financial reports were posted on the web page.
  2. Balance in the checking account for operational expenses is $68,816.99, $8,645 of that needing to be moved to the long term capital reserve fund.
  3. The long term fund is just over $46k and the operational reserve is just under $24k.
  4. Three liens were filed for dues.  One homeowner has paid the amount owed and the lien is being released.

ELECTION OF NEW OFFICERS

  1. The newly elected Board of Directors are Joyce Bowen, Cheryl Carlson, Trina Coleman, Ron Lee, Duane Oord, Bill Steenis, and Steve Yandl.
  2. Steve Yandl moved to elect officers as listed here: Bill Steenis (President), Duane Oord (Vice President), Trina Coleman (Secretary), Steve Yandl (Treasurer and Assistant Secretary).  Duane Oord seconded the motion.  Motion was passed unanimously.
  3. Steve Yandl made the motion to create a new signature card at city bank with authorized signatures of Bill Steenis, Joyce Bowen, Trina Coleman, and Steve Yandl (account owner).  Trina Coleman seconded the motion.  Motion passed unanimously.
  4. Committee chairmanships were discussed.  Joyce Bowen will take charge of the Architectural Control Committee.  Steve Yandl will turn over member files, some sample letters and assist her with finding specifics for various covenants and other rules as she gets started.  Cheryl Carlson will take charge of the maintenance committee with Steve Yandl continuing to handle necessary phone exchanges with contractors during the work day.

MAINTENANCE

  1. Trina Coleman reported on her investigation into replacement cost for the clear plastic bubbles (port holes) for the boat toy at the park.  To replace all three damaged bubbles would be about $1,000.  To replace only the single upper bubble where the opening posed a potential fall risk for toddlers, the cost would be roughly $320.  It was agreed that Trina will order the single bubble that poses a safety risk.
  2. It was reported that South Snohomish Little League has essentially completed use of the field for the season.  Despite a somewhat rocky start at the beginning of the season, there were relatively few problems surrounding their use of the ball field this year.
  3. Steve Yandl reported that there is a rotten fence panel requiring repair on the west side of Snohomish Cascade Drive, adjacent to the fire hydrant just south of 150th Place SE.  Town and Country Fence will be asked for a quote to repair.
  4. Steve Yandl reports that he will order additional play chips from Pacific Topsoil to be blown into the three tot play areas.
  5. Ron Lee asked if cleaning of the boulder (graffiti removal) at the boat park had been completed.  Steve Yandl reported that he needed to remind Skinner Landscape Service Inc. to try solvent cleaning before we consider sand blasting.

ARCHITECTURAL CONTROL

  1. For the benefit of the new people on the Board, Bill Steenis summarized the various rental and potential rental problems/situations we’re dealing with.
  2. Sharma family to Gillum rental reached the end of variance on May 15 when their lease expired.  For a transaction representing transfer of a 1% interest coupled with a Quit Claim to the Gillums, Sharma family hoped this would be considered a sale and not a rental.  Attorney Sherman Knight has been consulted and will be writing to both owners and renters advising them of the Board’s position and fines being imposed.
  3. Aaron and Shellie Guimont renting to family (name unknown) situation has been turned over to our attorney. 
  4. Lilian Gerges’ request for a letter of approval to permit a one year lease was discussed.  It was pointed out that this request is very similar to the single approval in effect but there may be some differences that we needed to explorer.  It was decided that Bill Steenis would contact Fayek and Lilian Gerges asking for a copy of their current lease in California as well as a copy of his contract for his current temporary work assignment to verify their long term intent.  Any decision on approval will wait until a response is provided and discussed.
  5. Steve Yandl will provide a summary to the new Board members that will bring them up to speed on the two situations the Board discussed in closed session prior to asking our attorney to assist us in resolving the situations.
  6. Trina Coleman pointed out there is a shed adjacent to her property that still needs to be painted as required in the CC&Rs.  Joyce Bowen will generate a letter once Steve Yandl brings her up to speed with letter templates and ACC files.

YARD OF MERIT

  1. Bill Steenis reports that at least one Yard of Merit award sign has been moved from the rightful beneficiary’s yard to a neighboring yard.
  2. More serious vandalism, such as driving over lawns was discussed and a suggestion was made to put more in the newsletter about these acts.

OLD BUSINESS

  1. Trina Coleman asked to confirm that the July 4 kid’s bike parade would be announced in the newsletter.  Steve Yandl reported that Tammy Schmidt had provided the flyer and it would be in the July issue.
  2. Nobody knew for sure but it was hoped that the classic car parade could come to fruition with owners trailing behind the kids and their bikes on July 4.  Announcement was made in the June newsletter with the suggestion to contact John Patterson who would coordinate the event.

MEETING ADJOURNED AT 8:45PM