MINUTES OF THE MONTHLY BOARD OF DIRECTORS MEETING

SECTOR 2A AT SNOHOMISH CASCADE ASSOCIATION

7:00 PM   WEDNESDAY    August, 9, 2006

 

CALL TO ORDER / APPROVAL OF MINUTES

  1. Bill Steenis called the meeting to order at 7:20pm.  Present were Bill Steenis, Steve Yandl, John Patterson, and Trina Coleman.
  2. Steve Yandl presented the minutes of the July meeting.  Bill Steenis moved to accept the minutes, Trina Coleman seconded.  The motion passed 4 – 0.

ARCHITECTURAL CONTROL COMMITTEE REPORT

  1. Trina Coleman presented the ACC report.  There were quite a number of simple (well within the acceptable normal range) paint color requests recently approved and a new batch handed over to Trina for committee review.
  2. Trina has spoken to a homeowner where complaints had been received regarding long term driveway parking of watercraft on trailers.  The homeowner has removed the items.  During her visit to resolve that issue, Trina noticed a camper parked on the same street and subsequent follow-up reveals this to be long term parking.  The committee will be sending this homeowner a letter asking that the vehicle be removed.
  3. Trina asked board members to take a look at the house (lot 3-0-053) where 3 of 4 walls were painted a mustard color, the front face of the house is stucco and there is an appearance mismatch in the opinion of ACC members.  Approval for the color was requested and given based on the color being the same as the previous color but the shade or intensity seems different than the previous color.  Board members need to take a look before we can have a discussion on any potential resolution.
  4. Complaints have been received regarding the junk heap maintained at the back side of lot 1-0-077.  Owners were sent instructions to clear the garbage by certified mail but refused to accept the mail.  The ACC will send a new certified mail advising the homeowners that fines of $50 per day would commence starting in two weeks unless the garbage pile was completely removed by that time.  Steve Yandl was to phone neighbors to alert them that ACC members might need access to yards to obtain photographs to support the reasoning behind the fine.
  5. The issue of inadequate landscape maintenance at lot 3-0-117 was raised.  The ACC is not in complete agreement that this yard is sufficiently out of the ‘norm’ to justify fines although it clearly could use work.  The ACC has investigated and discovered that this homeowner has made an addition to the back of the house without obtaining the required county permits and they will investigate fines to remedy that problem.  The suggestion was made that we deal with trail weeds adjacent to that lot to provide some subtle motivation to the owner to do the same in the yard.  The suggestion was made that the ACC send a letter explaining the standards without initially threatening fines.
  6. The ACC was informed that they need to check the back yard situation at yard 1-0-001.  Some maintenance was recently done but the maintenance committee recently observed the yard from the vantage of the detention pond and several neighbor yards and notes that the back yard is clearly below neighborhood standards.
  7. The ACC asked for ideas on how to best deal with the few homeowners who have let trees and shrubs extend into sidewalk where they interfere with pedestrians.  It was agreed that the ACC should notify these homeowners that they might want to trim their own plants to get the desired shape and if they fail to do so the Association should get Skinner to clear the right of way.

ROOFING SITUATION

  1. Steve Yandl proposed the following:  Establish an Architectural Control Committee rule to add CertainTeed Presidential TL to the list of products allowed as roofing materials.  This rule is to be published as an amendment to the Architectural Control Committee rules document concurrent with the recording of our recently approved amendment to the Declaration that permits the Board to create such rules.  An exception allowing Jerry and Karen Davis at 6904 152nd Street SE to use Presidential TL as they requested is made to allow them to commence their roof replacement without having to wait for the already approved amendment and rule to be recorded.
  2. Bill Steenis moved that the above proposed be adopted, Trina Coleman seconded.  The motion passed 4 – 0.

TREASURER’S REPORT

  1. Steve Yandl shared the financial reports for the situation as of July 31, generated on 8/4/2006 by Jennifer Russell of Jenderuss Forensic Accounting who has been handling our bookkeeping needs.  We look fairly close to where we were prior year to date except the amount that should ultimately be a contribution to the long term capital improvement fund is showing as a liability and the balance in checking is roughly that much higher than last year as a result.
  2. Steve Yandl moved that we continue to use Jennifer Russell to handle our bookkeeping needs on more than a short term basis.  John Patterson seconded.  The motion passed 4 – 0.
  3. We discussed the fact that our most recent auditor would not be able to get to our 2005 audit and that the cost would go up to approximately $4000.  We have a recommendation for Rick Foster of Eastham Foster who quoted $3,250.
  4. Steve Yandl moved that we utilize Rick Foster for our audit.  John Patterson seconded.  The motion passed 4- 0.
  5. We have received a new check for $336 from the one homeowner whose earlier for a nsf check.  The one member not yet paid received a certified letter advising them that if payment of $336 was not received by August 7 a lien would be filed.  They were informed of the extra fees to be added to cover the admin costs of actually filing the lien and they have not paid or responded in any way.

MAINTENANCE COMMITTEE REPORT

1.      John Patterson reports that the new electric outlet has been placed at the base of the light pole at the boat park play area.  Outlet is secured with a padlock; keys went to John, Jen Stout and Steve Yandl.

2.      Rather than pay roughly $300 to have the electrician re-aim our new light during night hours, John has asked Skinner to check with some people who might have an appropriate ladder and insurance and be able to do the job for much less.

3.      John has the name of at least one landscaper interested in bidding on our general landscape maintenance contract currently held by Skinner.  John invited the board to supply other company names if we were aware of quality companies interested in bidding at the end of the year.

4.      John reported on his evaluation of the fence situation around the NW corner detention pond after his response to the Beardsley complaint on fence deterioration.  John observed several unauthorized gates to the detention pond and fence damage clearly attributable to use of a line trimmer on the homeowner side of the fence.  John’s action plan is to advise homeowners they have 60 days to repair trimmer damage and take out owner installed gates to the detention pond (using association approved contractors) at which time he will contract to have any remaining work using special assessments against owners responsible for the situation to pay for the work and materials.  Steve Yandl moved to have John proceed with this action plan, Bill Steenis seconded.  The motion passed 4 – 0.

5.      In the course of replacing fence boards on the common area fence, John and Brian Skinner noted a number of unauthorized gates or other alterations to the common area fence that would allow intermittent direct access to particular owners back yards from Snohomish Cascade Drive.  In one case a 4x4 post had been sawed through creating a situation where the fence might not hold up to a strong wind.  The owners will be given 10 days to remedy this.

6.      The trail east of 72nd Drive was just cleaned up.

7.      John asked Skinner to contact the Turfs Up people and have them return to apply selective herbicide to the portion of lawn along 67th Drive that was missed in their last treatment.

8.      John pointed out that the return address being shown on the newsletter was still the PO box address.  This will be changed to the registered office for the next issue.

9.      Steve Yandl verified that copies of the certification reports for backflow prevention done by A-Bat were on file and A-Bat has been paid.

YARD OF MERIT PROGRAM

1.      Bill Steenis reported there were six brand new winners in the program last month.

2.      Over 40 different homeowners have won at least once this year.

3.      The program will run through September this year and we will have the holiday decoration awards as in years past.

4.      Steve Yandl suggested to Bill that he get his judges to return forms by August 20 allowing Bill to get the final results done for newsletter publication by the 22nd.

MEETING ADJOURNED AT 8:45 PM