MINUTES OF THE ANNUAL MEETING

SECTOR 2A AT SNOHOMISH CASCADE ASSOCIATION

7:00 PM   WEDNESDAY    May, 10, 2006

 

CALL TO ORDER / APPROVAL OF MINUTES

  1. Jen Stout (President) had notified the Board of Directors that a brief session would be called to order at 6:30pm to handle reports and routine business primarily of interest to officers, directors and committee chairpersons.  The full meeting would then be called to order at 7:00 pm.  This “pre” meeting session would be open if any member homeowners arrived early for the general meeting.  Jen called this meeting to order at 6:38pm.  Present were Jen Stout, Bill Steenis, Steve Yandl, Bill Malowney, Betty Malowney, John Patterson and Barbara Yandl.  Trina Coleman arrived a short time later.
  2. Steve Yandl presented the minutes of the April Board meeting.  John Patterson made the motion to accept the minutes, Bill Steenis seconded and the motion passed 5 – 0.

MAINTENANCE COMMITTEE REPORT

  1. Bill Malowney reported that the electrician and crew would be preparing the concrete pad for installation of the light structure over the boat park parking area on May 11.  Bill added the installation of an electrical outlet with locking cap to the base of the pole which was not in the original quote.  This will add about $150 to the final cost but will prevent having to use long runs of extension cord when electric power is needed for equipment being operated at the boat park.
  2. The sprinkler systems are to be switched on by the end of the week.  The system seems to have made it through the off season with minimal deterioration.
  3. Fertilization and weed treatment has been applied to common areas.
  4. Skinner is scheduled to pressure wash play toys at both tot areas.  Jen Stout indicated that her husband, Greg, would be willing to do the job and perhaps save the association some money.  Bill Malowney confirmed that water outlets were available at both tot play areas (requiring a special connector to access) and electric power available at boat park (not in very convenient location).
  5. Skinner is supposed to get back to Bill with a quote for upgrades to common areas in proximity to the new park to integrate with the park landscaping.

ARCHITECTURAL CONTROL COMMITTEE REPORT

  1. Trina Coleman distributed several paint color requests and some house addition plans to obtain opinions from the Board prior to the ACC rendering final opinion and contacting the requesting homeowners.
  2. Bill Steenis inquired if his neighbor could get a variance to allow parents to store a motor home at the house for a 6 night period while they stayed at the house.  Neighbors in the vicinity had been polled and voiced no objections.  The ACC indicated that would not be a problem.
  3. Boats and RVs have started showing up for long periods in driveways since we’re getting into the warmer season.  One owner has parked a boat in the driveway long enough to warrant a letter from the ACC.
  4. The previously discussed situation where several commercial vehicles and a large box truck are being stored at a house on 67th was again raised.  The ACC will send the homeowners a letter regarding this CC&R violation.
  5. Homeowner, Bill Buchanan, brought a section of siding painted in the color he hopes to paint his house.  Trina indicated the color would be approved contingent on Bill supplying a set of color samples more appropriate for filing.  Painted wood gives the best representation of the final results but it creates a file storage problem for this and future ACCs.

GENERAL ASSOCIATION MEETING

  1. By 7:00pm, we had association members Cibyl Kumagai, Walter Liebetrau, Bob Wells, Jerry and Karen Davis, William and Victoria Buchanan,  Deb and Eric Sandberg, Gayle Rubino, and Brian Schmidt.
  2. We were provided brief presentations by the two candidates registered so far for the 2007 election of a new Snohomish County Sheriff.  Tom Greene is currently the Chief, Administrative Services Bureau and Rob Beidler is a Lieutenant in the Sheriff’s office currently involved in emphasis enforcement, SWAT and other duties.
  3. After each candidate had shared their statements they both took questions.  Most of the discussion was about traffic enforcement in the neighborhood and control of burglaries and other property crime.  They both shared some excellent ideas for protecting our homes and also some strategies for working with public works to get support on traffic issues.

REPORT ON ELECTION STATUS

  1. Steve Yandl reported on the final results of the budget vote, proxy award, and CC&R amendment to allow the board to expand roofing options.  A total of 203 ballots were received or 82% of all members eligible to vote.  On the 2006 budget; 185 (75%) yes and 10 (4%) no; 159 proxies awarded to the board; on the CC&R amendment; 187 (76%) yes and 15 (6%) no.
  2. Amending the CC&Rs required a 75% yes vote which we received.  Members are invited to inspect the results, including the signed ballots themselves by contacting the Secretary (Steve Yandl) and setting a time to do so.  If there are no challenges to the results in the next 30 days, the Secretary will contact our attorney and have the amendment to the Declaration (CC&Rs) recorded.  This amendment will alter Section 6.2.2 by replacing the sentence that currently reads Roofing materials must be cedar shingle, shake or tile.  with the sentence Roofing materials must be cedar shingle, shake, tile, or certain specific brands of riberglass architectural shingles as the Board may from time to time designate by rule as being appropriate.
  3. The election for a new Board of Directors goes until the end of the month.  So far, 74 ballots have been received, including some with write-in votes.  If we elect a write-in candidate, hopefully they’re willing to serve but if they resign the new Board can fill vacancies through Board action.  We will need to find someone who can keep the books since Amy Key did not want to extend for a second term as Treasurer and bookkeeper.

TREASURER’S REPORTS

  1. Amy Key was unable to attend but had already distributed the set of financial reports by email.  Those reports should be considered part of these minutes.
  2. Bill Malowney had a question about the check for just over $400 to the IRS that had appeared in the April meeting reports.  [After the meeting, Amy Key responded that this was tax the association had to pay on interest earned in 2005]

YARD OF MERIT

  1. Bill Steenis summarized the program.
  2. Bill asked that those at the meeting consider judging for one or two months.  He is set for a few months with current volunteers but wants to keep rotating judges so it stays fun for all involved.

OPEN FORUM

  1. Those who attended seemed pleased with the job being done by the Board.
  2. Jen Stout asked if anyone would consider taking over the job of handling common area park reservations.
  3. Trina Coleman asked for volunteers to serve on the Architectural Control Committee.

MEETING ADJOURNED AT 7:40PM