MINUTES OF THE MONTHLY BOARD MEETING

SECTOR 2A AT SNOHOMISH CASCADE ASSOCIATION

7:00 PM   WEDNESDAY  JUNE 9, 2004

 

CALL TO ORDER / APPROVAL OF MINUTES

  1. Tim Rizzo called the meeting to order at 7:17 pm.  Present at the meeting were Tim Rizzo, Steve Yandl, Betty Malowney, Bill Malowney, John Patterson and non board members Michael and Marcia Isenberg.  Sue Ann Goldman arrived at 7:25 pm.
  2. Steve Yandl presented the minutes of the May association meeting.  Detailed reading of the minutes was waived without objection.  John Patterson moved to accept the minutes, Tim Rizzo seconded the motion.  The motion carried 5 – 0.

ARCHITECTURAL CONTROL COMMITTEE REPORT

  1. John Patterson reported that he had shared with Bill Malowney information on several unstable trees along Snohomish Cascade Drive and damaged fence, also on Sno-Cascade near 155th Pl. SE.  Bill has contacted Brian Skinner and the trees will be checked out in the next couple weeks.
  2. Michael and Marcia Isenberg were invited to appeal the ACC rejection of their color scheme for their new house.  The ACC had issues with the main house color “cargo brown” based on it’s being too dark and intense as well as out of character with other house colors in the neighborhood.
  • Isenbergs presented a section of siding painted with the colors in question.  John Patterson pointed out and the group agreed that the cargo brown on the actual wood appeared lighter than the color patch suggested.
  • They also presented several sheets with digital photos of houses in the neighborhood with similarly dark or more intense colors.
  • They also pointed out that the CC&Rs do not require that colors be in line with existing house colors on the neighborhood.  The CC&RS state the colors should not be bright and should match the natural surroundings and landscaping of the neighborhood which Mike and Marcia contend is the case with ‘cargo brown’.
  • The CC&Rs prohibit “hard bright stains or paints” but Mike and Marcia were not able to determine what was meant by the adjective “hard” in this context.  Steve Yandl shared a definition discovered at www.home-decorating-made-easy.com that indicated “hard” was synonymous with “warm” when describing paint colors and included the colors red, orange, and yellow.
  • Marcia indicated that she had shown the colors to their adjacent neighbors, the Beardsleys” and that they voiced no concerns with the color scheme.
  • Steve Yandl moved that we override the ACC initial decision and allow the paint colors requested by Mike and Marcia Isenberg.  Bill Malowney asked that if the colors were permitted, we should retain the wood sample from the meeting to allow verification of the shade and intensity.  The motion is amended to include archiving the sample at Steve Yandl’s.  John Patterson seconded the motion.  The motion passed 6 – 0.

GROUNDS AND MAINTENANCE COMMITTEE REPORT

  1. Bill Malowney reported that he went with the board’s suggestion to augment the original plan for 10 large rocks around the boat park parking area with 4 additional.  The project looks good and will probably accomplish the goal of protecting the park from vandalism with vehicles.  Plants were also replaced.
  2. Eagle Scout project was completed and plaques have been put in place to give recognition.
  3. The latest round of hazardous tree removal from buffer areas will cost about $1650 (not budgeted for).  Sue Ann Goldman commented that there should be enough excess in unused special events funding to cover this expense without dipping into reserves.
  4. The clover and other weeds have been re-sprayed at no cost after Bill’s complaints about the inadequacy of the initial treatment.
  5. Bill Malowney was promised information from attorney Sherman Knight with an opinion on enforcement options for inadequately maintained landscapes (private lots).  He has not received that call.  Mr. Knight had earlier advised him on appropriate signage for common area play fields to limit the liability of the association.  Mr. Knight had also suggested that we not accept deposits from groups reserving the field (again to limit liability) but that we collect for any damages after an event.
  6. Tim Rizzo suggested that a gate restricting night access to the boat park might help control vandalism.  The ideal was briefly discussed but not voted on.
  7. We also discussed what it would take to place traffic islands on Snohomish Cascade Drive between the boat park and 150th Place SE to discourage racing.  This idea might be further investigated if more reckless driving happens during high school summer break.

TREASURER’S REPORT

  1. Sue Ann had emailed a set of reports to all board members.  These should be considered part of these minutes.  She also furnished two additional reports in response to inquiries that should also be considered part of the minutes.
  2. We have approximately $43k in the bank plus CDs for reserves and the CD for long term capital expenses.
  3. Sue Ann reported that she needs to wait until she receives payment from 3-0-064 to renew the capital improvement fund which could then include the $25 special assessment portion of their assessment.  This should come soon as the lien was filed against their lot and their home recently sold but has not yet closed.
  4. Tim Rizzo suggested that a “Budget vs. Actual” report might be very meaningful.
  5. Tim Rizzo also expressed concern that the P&L report did not appear to properly recognize income from homeowner’s dues received for the year.  He offered to provide some assistance to Sue Ann in making sure these reports provide the most meaningful data to allow the board to properly evaluate our financial status each month.

BASEBALL FIELD RESERVATIONS

  1. Steve Yandl shared some notes from Jennifer Stout who was unable to attend the meeting
  2. Thus far, the scheduling conflicts appear to be within South Snohomish Little League.  A Mr. Charles Hawer had assumed the field was available to them all the time and approved its use for a specific make up game.  The problem was that two other teams needing to make up a game had properly scheduled for the same time and was prevented from using the field they had reserved.
  3. Jennifer has notified league officials and the teams involved what our reservation policy is.
  4. Jennifer has not yet heard anything from the soccer camp people
  5. Jennifer also suggested we make sure Little League removes their Port-a-Potty.  It is felt that since they pay a maintenance charge, they will be motivated to remove it without requiring a reminder.

NEW BUSINESS – ELECTION

  1. We received ballots from 150 members on time to be counted and four more after May 31 (based on postmarks).  This left 20 active proxies that were also tallied.  Ballot sheets were turned over to Sue Ann Goldman for archiving.  Results of election for board of directors with those elected (top seven vote getters) in bold.  Bill Malowney will need to be removed from the signature card for our account at the bank but we will have enough remaining on that signature card so that we don’t need to add any other name to replace him.
    • Sue Ann Goldman  139  (20 by proxy)
    • Betty Malowney  130  (20 by proxy)
    • Bill Malowney  69
    • John Patterson  138  (20 by proxy)
    • Tim Rizzo  131  (20 by proxy)
    • Bill Steenis  127  (20 by proxy)
    • Jennifer Stout  135  (20 by proxy)
    • Steve Yandl  149  (20 by proxy)
    • Don Jordan  1
    • Kelly Morrison  1
    • Steiner Mannes  1
    • Cibyl Kumagai  1

2.  Selection of new officers of the association (and board).  John Patterson moved that we keep the same officers as served the previous year.  Those officers present indicated a willingness to continue to serve but also a willingness to step down if others were interested in assuming a particular position.  After brief discussion, Steve Yandl seconded John’s motion.  The motion passed 5 – 0. 

·         Tim Rizzo   President

·         Jennifer Stout   Vice President

·         Sue Ann Goldman  Treasurer

·         Steve Yandl   Secretary

Bill Malowney agrees to continue his duties as chairperson of the Grounds and Maintenance Committee.  John Patterson agrees to continue as chairman of the Architectural Control Committee (CC&R enforcement) but only for one more year.

MEETING ADJOURNED AT 8:20 PM