MINUTES

CALL TO ORDER/APPROVAL OF MINUTES

Mike Summitt called the meeting to order at 7:18 pm. In attendance were Mike Summitt, Sue Ann Goldman, Bill Malowney, Betty Malowney, Steve Yandl, Kathi Donald, and Susan Almstead.
Steve Yandl presented the minutes from the December 11, 2002 meeting. Mike Summitt moved to accept the minutes, Sue Ann Goldman seconded the motion. Minutes were accepted 5-0.

Sue Ann Goldman presented our latest insurance policy and gave it to Bill Malowney for his review.
Bank notified us of expiring CD and renewals are being made to a 3 mo. CD
Nancy Popham is removed from the board and should not be on the signature card for the postal box. Sue Ann Goldman (Treasurer) and Mike Summitt (Vice President) are to be the persons on the new card for the postal box.
The title company handling Custom Craft Homes sent inadequate checks to cover the dues for the last house sold in the neighborhood.

Ware Fleishman sent an email response to the newsletter supporting continued support of CC&Rs.
Milt & Aurla Magee sent a number of comments. There main issue is a request for details on the expenses for Special Events in 2002. They don’t feel that treating the amount(s) as an expense on the end of year profit and loss statement wasn’t valid accounting. Sue Ann Goldman committed to provide the details to them.

Mike Summitt reported that Dale Wise is near completed with the tasks detailed by Sherman Knight. He has about 30 days left before the final deadline.
There are still people who routinely place garbage out on Wednesday or earlier but that and other issues are going much better.
Mike is waiting for a response from Leavitt on the tree cutting issue.

Boy Scout troop 91 did an excellent job recycling Christmas trees and upgrading our walking trail. Scout dads removed several fallen trees along the trail.
Second scout troop has agreed to do maintenance of the trail east of houses along 72^nd.
Clearview Water project group has been contacted regarding damage to our sprinkler system. Bill Malowney has assurances that the water district will repair all damages. Notes have been taken by Skinner and the water district personnel.
Ball park damage made by the truck has been repaired.

Sue Ann Goldman presented association financial status. In summary, we have $13,779 in checking and $28,308 in CDs.
A significant number of homeowners have already paid their 2003 assessment and the special assessment for fence painting and repair.

Steve Yandl reminded the group that we can get on the notification list for the development, “Village at Outcrop Creek”. This development will impact traffic through our neighborhood.
Steve Yandl presented a draft of a proxy statement. He proposed sending an amended version in the next newsletter.

It was decided that a new proxy would be made that would be part of a ballot to be sent in a newsletter closer to the spring meeting (probably March newsletter).
In the next newsletter and through phone solicitation, we will try to get a number of candidates for the board. These should be people willing to participate in meetings and help make decisions.
Our goal will be to elect nine board members and the newly elected board will select officers from within the group.
Committee chairpersons may also be members of the board but it is not necessary that they be on the board

1. Bill Malowney moved to adjourn the meeting at 8:40 pm. Steve Yandl seconded the motion. Motion carried 5-0.