MINUTES

CALL TO ORDER/APPROVAL OF MINUTES

The meeting was called to order by Mike Summitt at 7:07 pm. In attendance were Mike Summitt, Sue Ann Goldman, Bill Malowney, Betty Malowney, Steve Yandl, Kathi Donald and Le Powers.

Steve Yandl distributed copies of the minutes for the September 9, 2002 meeting of the board for review. Sue Ann Goldman made a motion to accept the corrected version of the minutes that was distributed. Mike Summitt seconded the motion and it carried unanimously.

PRESENTATIONS FROM HOMEOWNERS

Neither of the two homeowners who had requested time to present their issues was able to attend. Jane Berver has concerns about the common area gravel pathway between lots 82 and 83 (phase 3) on 72^nd Dr. Katie Drinkard wanted to respond to the letter she received from board prompted by complaints about her dogs and cats. As requested by Ms. Drinkard, Steve Yandl read her email to the board in lieu of her presentation. The board made note of the fact that Ms. Drinkard believes that the complaints are from a single neighbor who isn’t being reasonable, although a neighborhood survey suggested otherwise. The board continues to maintain that this is a legal issue, not appropriate for board action.

Steve Yandl shared a letter from Joan Wells that had been received earlier in the day. Joan had three distinct issues to share.

1. She suggested that we consider requesting that the paint used for fence maintenance be of the new “lifetime” type so that we would have a job that would last longer.

2. She reminds the board that the vote for the secure lockboxes included the promise that the wooden structures would be removed when the new boxes went up. She feels strongly that the majority of owners want the old wood structures removed.

3. She feels that the prohibition of home businesses in the CC&Rs needs to be enforced. She is particularly concerned with day care and other businesses that increase traffic to the area. She also objects to signs outside these business operations.

Leavitt has granted Kathi Donald a variance for her daycare, provided it doesn’t impact traffic. The group reminded Kathi that signs were not to be placed out by the sidewalk. Steve Yandl will send a response letter to Joan, thanking her for her comments on the paint, advising her of the day care variance and letting her know that the decision on the mail box covers was deferred until an elected board takes over.

TREASURER’S REPORT

Sue Ann Goldman presented the financial status of the association. Detailed reports with information as of August 31, 2002 including a Balance Sheet, Budget vs. Actual, Check Detail, Transaction Detail, Budget Overview, Open Invoices, Trial Balance, and P&L Year-to-Date Comparison were reviewed. Copies of these reports are held by Steve Yandl and are available for inspection along with the originals held by Sue Ann Goldman.

To summarize financial status, there is currently $10,267.40 in checking and savings. There are assets held in three separate CD accounts with staggered maturity dates totaling $30,064.03. Sue Ann will retain $3,000 when doing the CD renewal to assure that we have sufficient operating expenses.

We discussed the need to locate our copy of the Master Business License.

Sue Ann summarized some of the anticipated expenses for 2003 to start the planning process for a budget. Bill Malowney will prepare and present his anticipated budget for grounds and maintenance at the November 13 meeting and we will finalize the 2003 budget at the December meeting.

Steve Yandl made a motion to accept the treasurer’s report as presented. Betty Malowney seconded the motion and the motion carried 6-0.

REVIEW OF MAIL TO THE BOARD

Sue Ann Goldman shared several mail items that were copies of CC&R variances issued by the Architectural Control Committee (Leavitt)

1. Kelly and Shelly Morrison received approval for a backyard pond.

2. Neil and Mary Ross received approval to park their junk truck at their lot or phase 3 lot 109 pending the final sale of the house on lot 109.

3. Robert and Shanna Bennett received approval to park a compressor/trailer in their driveway this fall.

4. Kathi Donald received approval to conduct her pre-school business in her home, provided it doesn’t negatively impact traffic.

Sue Ann also presented a wallet that was sent to “lost and found” by the Bask family. Steve Yandl will run a lost and found listing in the November newsletter.

UPDATE ON CC&R ISSUES

(a) Parking of Recreation Vehicles Mike Summitt requested feedback on his current policy of granting temporary variances to people who request parking privileges for guests driving RVs. As long as the total has been less than 7 days parking per month, electrical and other connections don’t block roads and the vehicle isn’t an eyesore, approvals have been granted. The consensus is that we will deal with these situations on a case by case basis, use care to not establish a precedent of automatic approval, and make sure that immediate neighbors are not inconvenienced.

(b) Variance policy in general Le Powers reminded the group that great care needed to be exercised to avoid the appearance of favoritism. A number of specific examples were raised and we all agree that variances should never be granted more readily to those who happen to be our friends. Even the appearance of favoritism damages credibility.

UPDATE ON GRONDS AND MAINTENANCE

(a) Trail on or adjacent to Tract 903 Bill Malowney suggested that we stop maintaining the former horse trail / hiking trail that runs north and south just east of the houses on the east side of 72^nd Dr. It has been trimmed back twice per year but the trail doesn’t go anywhere. Steve Yandl made the motion to stop maintenance of the trail. Sue Ann Goldman seconded the motion and it carried 6-0.

(b) Trees on ballpark behind Eldean Vernon’s house Bill Malowney has contacted the landscaper who placed the replacement trees. He has agreed to replace the eight that didn’t survive. This should be done in the next couple weeks.

(c) Bids to repair and repaint the common area fence Bill Malowney has three quotes that vary considerably in price. All three contractors insist that the job should wait until spring after a sustained dry period. All have been in business for some time and have appropriate credentials. Bill agreed to check on paints the contractors would use and follow up on questions of debris cleanup. The low bid which was for basic spray painting but no dirt push back etc. was for about $7,000, the other bids which included pressure washing, clearing dirt, application with roller and back brushing ran about $16k and $18.5k.

UPDATE FROM BLOCK WATCH COMMITTEE

Chris Yateman was ill and could not attend the meeting. Bill Malowney commented how impressed he was with notification he had received concerning a brown pickup truck with a possible predator following young children returning from school.

UPDATE FROM EVENTS COMMITTEE

Kathi Donald reports that turnout for the fall festival has been quite low thus far.

UPDATE ON NEWSLETTER

Steve Yandl reported minimal feedback so far on people wanting a neighborhood directory. Some requested that their phone numbers not be listed but very few have indicated a strong interest in having such a directory created.

Mike Summitt asked that we run a reminder about keeping basketball hoops and parked cars off the sidewalks or at least retain a clear path in compliance with Snohomish County code.

Le Powers asked to run an invitation to join her new book club.

UPDATE ON CONTACT WITH SHERMAN KNIGHT (ATTORNEY)

Committee chair people were excused. Bill Malowney reported on his conversations with our attorney, Sherman Knight. While nothing sensitive was reported this meeting, conversations with Mr. Knight and reports on those conversations will remain off the record. Steve Yandl has notes on what Bill Malowney reported, available on a need to know basis.

NEW BUSINESS

(a) Fireproof Box for HOA records Steve Yandl made a motion to allow Sue Ann Goldman to spend up to $300 for a fireproof two-drawer file cabinet for storage of important board records. Bill Malowney seconded the motion and it carried 4-0. Bill Malowney will purchase the cabinet and submit expenses when he delivers it to Sue Ann.

(b) Meeting Date. For the time being, it was agreed that the board would continue to meet on the second Wednesday of each month. Steve Yandl will continue to act as Secretary and we will look for ways to accommodate Ron Lee and still make it possible for other board members to make it to meetings. The next meeting is at 7:00pm on November 13 at Bill and Betty Malowney’s.

(c) Budget. Sue Ann Goldman shared her thoughts on our anticipated budgetary needs for 2003. It was agreed that the discussion should be tabled until the next meeting when Bill Malowney could present a summary of the maintenance costs he anticipated. At the next meeting we should also make a determination on choice of fence contractor to get on their schedule and also so that appropriate money can be set aside.

MEETING ADJOURNED AT 9:10 PM.